A 21-page procurement appendix that forces closed-platform bidders to state, in enforceable language, what happens to your hardware, data, alerts, and integrations when licensing lapses, prices rise, or you leave.
Attach it to your solicitation and require every bidder to answer in writing. Free with a short form.
What it covers
- Disclosure — what the bidder must state up front about licensing terms and dependencies.
- Continuity — what keeps working if licensing lapses or the vendor changes terms.
- Pricing escalation — caps and written limits on renewal increases.
- Portability — whether hardware, video, and data can move to another platform.
- Cybersecurity — disclosure, incident history, and access controls.
- Exit — what you keep, and what it costs, when you leave.